Our privacy policy commits to providing a default signage kit inside the host dashboard, and that is exactly what this is. One sheet, one page, ready to print. It has everything guests need to scan and upload, plus the short legal notice that keeps you covered.
Use it as-is or use it as a fallback when the custom table tents you ordered from Vistaprint did not arrive.
Where to find it
From your event page, you can open the signage kit two ways:
- Settings menu → Signage kit. Opens in a new tab so you do not lose your dashboard state.
- QR code modal → Print signage kit at the bottom of the dialog.
Either way, a clean printable sheet loads in a new tab.
What is on the sheet
- The Capture Club wordmark at the top
- Your event title (the couple name) in large type
- Venue and date as a subhead
- A 3-inch QR code at print-crisp resolution (900 by 900)
- The line "Scan to upload your photos"
- The guest URL spelled out in case the QR fails
- A short notice block: "This event uses Capture Club to collect photos and video from attendees. By scanning the code and uploading, you agree your submissions may appear in the host's event gallery and may be visible to other guests. Do not upload content you do not have permission to share."
- A small "Powered by Capture Club" footer
The sheet is sized for US Letter portrait with a half-inch margin on all sides so it prints cleanly from any home printer.
Print or save as PDF
Hit the Print signage button on the page. Your browser's print dialog opens.
- Print at home: Any color printer. Plain paper works, but 32 lb cardstock holds up much better through a reception.
- Save as PDF: In the print dialog, choose "Save as PDF" as the destination. Send the file to a print shop (FedEx Office, Staples, Vistaprint) if you want nicer paper or bigger sizes.
When to use the default sheet vs custom signage
The default sheet is designed to be "good enough to work", not "prettiest thing on the table." Use it in these cases:
- You booked the event late and do not have time for custom print
- The couple does not care about branded signage
- You need a bathroom or welcome-table fallback on top of your main table tents
- You forgot the custom ones at home (it happens)
Use custom signage instead when:
- The couple wants branded stationery that matches their invitations
- You are charging a premium add-on where the signage is part of the deliverable
- You want the QR bigger than 3 inches or the art style heavier
See also: How to share your QR code at the event for placement strategies.
Printing multiple copies
The sheet is one QR code per page. If you want twelve identical bathroom signs, print twelve pages. Your printer's "Copies" field does this without reloading the page.
If you want smaller copies (four to a page, for example), save to PDF first, then use a layout tool like Preview on Mac or Adobe Reader's "Multiple pages per sheet" option in its print dialog.
Putting the notice in more places
The short notice on the sheet is the minimum we recommend for guest disclosure at your event. You can also:
- Add the same line to the wedding program
- Include it on the couple's wedding website next to the QR
- Project it during cocktail hour next to the QR
It is not legal advice, but it gives guests fair warning that their uploads are going into a gallery others will see. That plus the signage-at-the-event practice meets the bar for "reasonable notice" under most events privacy norms.
Day-of checklist
- Print at least one signage sheet the night before
- Test-scan the QR on the printed sheet with your phone, make sure the gallery loads
- Confirm the couple name and date on the sheet are correct
- Bring one laminated copy as a backup (water spills at receptions)
What if the QR on the sheet stops working?
The QR encodes your event's current guest URL. If you change the event's custom URL after printing, the old sheets still scan, they route to the same event, but the text under the QR may show an old URL. Reprint if the change is big (e.g. switched studios, renamed the event).
If the QR is not scanning at all, usually it is a printing problem: faded toner, wrong color (low contrast), or the code got stretched. Reprint from the signage page directly, do not copy-paste or screenshot the QR into another doc, which degrades it.