Capture Club is a shared gallery for weddings and events. You create an event, guests scan one QR code, and their phone uploads go into a single gallery you control. This guide walks you through your first one.
1. Create an event
From your dashboard, click + New event. You'll be asked for:
- Couple or event name: "Emily & Marcus" or "The Harrison Gala"
- Event date: the actual day of the wedding or event
- Venue: short name, shown to guests ("The Harvest Inn")
That's it. Hit create. You now have an event with a unique guest URL.
2. Get the QR code
On the event page, click QR code in the toolbar. You'll get a download-ready QR that opens your guest gallery when scanned.
Print it a few days ahead. Good spots:
- Reception tables (tent cards, one per table)
- Welcome sign by the entrance
- Bathroom stalls (surprisingly the highest scan rate at weddings)
- Back of the program or wedding website
On the day, display it at the ceremony venue 15 minutes before the ceremony starts. That's when most guests scan.
3. Share the guest link too
Some guests prefer a tap-to-open link over a camera scan. On the event page, click Copy guest link. Paste it anywhere you'd normally paste a URL, group text to bridal party, wedding website, Insta story day-of.
4. Watch the feed fill up
As guests upload, photos and videos appear live on your event page. You'll see:
- Upload count ticking up
- Tiles populating the grid
- Heart counts if guests are liking each other's posts
If your couple wants to watch the feed during the reception, send them your guest link too. Or set up a TV slideshow, see the Viewing Room guide for that.
5. After the event
You have two choices for delivering the gallery:
- Live mode (default), same URL stays active. Guests and couple can keep browsing, downloading, and liking photos indefinitely (on paid tiers).
- Album mode, flip a toggle in Settings → Switch to Album delivery mode. Same URL turns into a curated, read-only gallery. No upload CTA, cleaner for delivery to clients.
On Pro, you can also white-label the gallery so it looks entirely like your studio, no Capture Club branding anywhere.
What every new host should do once
- Turn on Review mode if you want to approve uploads before they go live. Keeps the feed clean of misfires.
- Set a cover photo: click Settings → Cover photo, pick a favorite upload. This becomes the hero image on the guest page and shows up in link previews.
- Add your studio branding (Pro), logo, brand color, custom URL. Takes 2 minutes and makes the gallery feel like yours.
Common first-day-of-wedding questions
What if guests don't know how to scan a QR code? Most iOS Camera apps auto-detect QR codes since iOS 12. Android varies, tell guests to open Google Lens or their camera in "more modes." On almost every wedding, you'll get 95%+ scans working without instructions.
What if the venue has bad Wi-Fi? Uploads will still work on cellular. Guests should expect slower uploads on spotty signal, but the app automatically retries failed files. See "Troubleshooting upload issues" for the technical detail.
What if my event runs late and photos show up after the wedding? No problem. Uploads aren't time-gated. People posting their after-party photos at 2 AM will show up in the morning feed too.
Next steps
- Set up a live stream of the ceremony (Pro)
- Enable a TV slideshow at the venue (Pro)
- Turn on white-label so the gallery looks like your studio (Pro)
- Flip to Album mode after the event for clean delivery (any paid tier)
If something breaks, the contact support link is always at the bottom of the help center.